Alphabetical filing is a method in which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file. It may be done using either the first names or surnames, but whichever is chosen must be consistent throughout the particular filing system. In cases where the names of more than one person starts with same letter then second letter of name is taken into consideration, then third and so on. It is the most popular or common method of filing and is suitable for both small and large organizations.
- It is easy to understand and use
- It is flexible
- It is time-saving and very efficient in accessing files
- It does not require separate index
- Initial setup is time-consuming
- It is more expensive to maintain.
- Files can be easily misplaced if precise attention is not given to names that are closely related